MODERNIZATION: Fiscal (Bond) Oversight Committee (FOC)
Meeting Agenda

WEDNESDAY, MARCH 10, 2004
4:00–6:00pm
Kreps Conference Center
Redwood High School, Larkspur

Americans with Disabilities: The Tamalpais Union High School District adheres to the Americans with Disabilities Act. Should you require special accommodations, or more information about accessibility, please contact the Superintendent's Office at (415) 945-3720. All efforts will be made for reasonable accommodations.

Committee Members
(as of 3-Mar-2004)

Loraine Berry
Betsey Cutler
Bruce Dorfman
Dick Johnson
Kip Jones
Bill Levinson

Nancy McCarthy
Barbara McCune
Lori Parrish
Jill Sampson
Paul Waszink

TOPIC/DESCRIPTION

TIME

DISCUSSION/ACTION

1. OPEN MEETING

Call to Order and Roll Call

• Introduce new committee member, Kip Jones (Community Member/Redwood Site Rep) - effective 11/12/03

2. MINUTES

Approve minutes for meeting of October 22, 2003

5min

ACTION

3. VOTING

Review/approve committee voting procedures –
Majority of whole committee, or majority of quorum

15min

DISCUSSION/ ACTION

4. AUDIT

Independent Auditor Report, by Terri Montgomery

1. Review and accept 6/30/03 Independent Auditor Reports
   • Focus of Audit
     - Certificated and classified moving stipends
     - Change Orders
     - Budget Transfers
     - Detail for “Other Financing Sources (Uses)”
     - Review how overtime is tracked for maintenance workers (NEW)
   • If accepted, submit to Board of Trustees for approval on 3/23/04

30min

DISCUSSION/ ACTION

2. Determine focus of next audit

15min

DISCUSSION/ ACTION

3. Approve extension of contract with Vavrinek, Trine, Day & Co., LLP - 7/1/04 - 6/30/05 audits

15min

DISCUSSION/ ACTION

5. BUDGET

Review expenditures to date, including financial activity reports as of December 31. 2003, by V-Anne Chernock and Lori Parrish

20min

DISCUSSION

6. COMMITTEE ROLE

Review committee responsibilities for other capital funds

15min

DISCUSSION

7. UPDATE

Hear update on Modernization projects/review new issues, problems and challenges, by V-Anne Chernock and Karl Schultz

15min

DISCUSSION

8. MEETINGS

1. Set date of next meeting (Wednesday, 10/20/04)

5min

ACTION

2. Determine need and/or date of next facilities tour

5min

ACTION

ATTACHMENT

9. Correspondence from Dick Johnson

10. ADJOURNMENT