MODERNIZATION: Fiscal (Bond) Oversight Committee (FOC)
Meeting Agenda

WEDNESDAY, OCTOBER 20, 2004
4:00pm
Kreps Portable Building E (East Parking Lot)
Redwood High School, Larkspur

Americans with Disabilities: The Tamalpais Union High School District adheres to the Americans with Disabilities Act. Should you require special accommodations, or more information about accessibility, please contact the Superintendent's Office at (415) 945-3720. All efforts will be made for reasonable accommodations.

Committee Members
(as of 20-Oct-2004)

Loraine Berry
Betsey Cutler
Bruce Dorfman
Bob Ferguson
Dick Johnson
Kip Jones

Nancy McCarthy
Barbara McCune
Lori Parrish
Jill Sampson
Paul Waszink

TOPIC/DESCRIPTION

TIME

DISCUSSION/ACTION

1. OPEN MEETING

Call to Order and Roll Call

• Introduce new Superintendent of Tam High School District, Bob Ferguson - effective August 1, 2004

2. MINUTES

Approve minutes for meeting of March 10, 2004

5min

ACTION

3. AUDIT

Independent Auditor Reports, by Terri Montgomery

30min

DISCUSSION/ ACTION

1. Review and accept Financial Statements

2. Review and accept Agreed Upon Procedures Report
   • Focus
     - Certificated and classified moving stipends
     - Change Orders
     - Budget Transfers
     - Detail for “Other Financing Sources (Uses)”
     - Review how overtime is tracked for maintenance workers
     - Review of 25% of consulting or time and materials contracts (exceeding $100,000)

   *If accepted, submit to Board of Trustees for approval on 11/9/04

3. Determine focus of next Agreed Upon Procedures engagement
   - Review suggested changes or scope

15min

DISCUSSION/ ACTION

4. BUDGET

Review expenditures to date, including financial activity reports as of June 30, 2004, by V-Anne Chernock and Lori Parrish

20min

DISCUSSION

5. UPDATE

Hear update on Modernization projects/review new issues, problems and challenges, by V-Anne Chernock

15min

DISCUSSION

6. MEETINGS

1. Set date of next meeting (Wednesday, March 9, 2005 )

5min

ACTION

2. Set date for Tamalpais High School tour:
   Suggested date - Wednesday, October 27 from 4-5:30pm

5min

ACTION

INFORMATION ITEMS

7. CHANGE ORDER REPORT

8. MODERNIZATION FUNDING AND LIST OF ALL SOURCES OF REVENUE

9. COMMITMENTS - JULY 1, 2004 TO PRESENT

10. CORRESPONDENCE FROM VAVRINEK, TRINE, DAY & CO., LLP

11. ADJOURNMENT