MODERNIZATION: Fiscal (Bond) Oversight Committee (FOC)
Meeting Agenda

WEDNESDAY, MARCH 29, 2006
4:00pm
Carlisle Conference Room A
Redwood High School, Larkspur

Americans with Disabilities: The Tamalpais Union High School District adheres to the Americans with Disabilities Act. Should you require special accommodations, or more information about accessibility, please contact the Superintendent's Office at (415) 945-3720. All efforts will be made for reasonable accommodations.

Committee Members
(as of 29-Mar-2006)

Loraine Berry
Betsey Cutler
Bruce Dorfman
Bob Ferguson
Dick Johnson
Kip Jones

Nancy McCarthy
Barbara McCune
Lori Parrish
Jill Sampson
Paul Waszink

TOPIC/DESCRIPTION

TIME

DISCUSSION/ACTION

1. OPEN MEETING

Call to Order and Roll Call

2. MINUTES

Approve minutes for meeting of November 2, 2005

5min

ACTION

3. AUDIT

Independent Auditor Reports 12/31/05, by Linda Todd of Vavrinek, Trine, Day and Co., LLP

30min

1. Review and accept Financial Report

DISCUSSION/ ACTION

2. Review and accept Agreed-Upon Procedures Report
   • Focus
     • Change Orders which include a potential change order of $10,000 or more; and potential change order on Tam Increment 3 Arntz Construction
     • Time and materials contracts exceeding $100,000
     • 25% of all expenditures using the probability to proportional size random selection method, including at least two items from each site (a true random sample)
     • Awarding of Professional Contracts and Disbursement of Funds
   *If accepted, submit to Board of Trustees for approval on 4/4/06

DISCUSSION/ ACTION

3. Determine focus of next Agreed Upon Procedures engagement
   - Review suggested changes or scope

15min

DISCUSSION/ ACTION

4. BUDGET

Review expenditures to date, including financial activity reports as of December 31, 2005, by Lori Parrish

20min

DISCUSSION

5. UPDATE

Hear update on Modernization projects/review new issues, problems and challenges, by V-Anne Chernock

15min

DISCUSSION

6. MEETINGS

Set date for next meeting

5min

ACTION

INFORMATION ITEMS

7. CHANGE ORDER REPORT

8. MODERNIZATION FUNDING AND LIST OF ALL SOURCES OF REVENUE

9. CORRESPONDENCE — Letter from bond counsel regarding Bond Expenditures for Design Costs at Tamalpais High School

10. ADJOURNMENT