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Request Process for Foods on Campus During School Hours

 

 

Food on Campus During School Hours - Request Process

Food or beverages (food) provided to students on campus during the school day, whether for sale or at no charge, must comply with federal and state regulation, and with district Wellness Policy. Examples may be food sold in vending machines, student stores, fundraisers, or given away at rallies or in the classroom. Please use the 2025-26 Food Request Guide to get approval before placing orders.

 

  • The Food Request Guide has detailed information about the regulations and requirements to provide food for students on campus. Please refer to this guide as your starting point. Key steps are listed below.
  • Determine which portion of the rules you need to follow depending on whether the food will be sold or given away.
  • Design a menu that will meet the corresponding requirements.
  • Get Admin approval for your food sale/giveaway.
  • Collect documentation as needed (for example: nutritional labels, health permits, proof of insurance).
    • Food must be purchased at retail or provided by a vendor licensed by Marin county environmental health services.
    • Vendors must provide proof of liability insurance and a health permit valid at the time of the event.
  • Complete either the Food Giveaway Approval Request or the Food Sale Approval Request form at least 14 days prior to the event.
  • In order for a vendor to be on campus, vendors and their site contact must work with Human Resources to determine and complete the necessary clearance requirements. Standard clearances include a: Fingerprint Affidavit and TB Assessment. Clearances, if required, must be completed before vendors are allowed on campus with students. HR contact: lnoblechristoff@tamdistrict.org
    (Tuberculosis: Ed Code sections 49406 & 87408.6/Health and Safety Code 1597.055 and 121525-121555.; Fingerprinting: AB130 and Ed Code 44237)
  • Among other restrictions, all beverages must be caffeine free; food selections cannot be deep fat fried, home made foods are not allowed for any occasion.
  • Requests for approval will be reviewed by the District and a response will be provided within 7 days. Approval(s) will be provided by email.

Layers of approval for food & beverage sales/giveaways

  1. Building Adminstrator

  2. Federal&State regulations (sales) OR District Wellness Policy (giveaways) - see guide

  3. Business Office (vendor setup if paying by PO)

  4. Human Resources (if vendor will be on campus with students)

Healthy Snack Ideas

Policy Resources:

TUHSD Board Policy & Administrative Regulation

Use the link below and search “food”  to find related Board Policy 

https://simbli.eboardsolutions.com/Policy/PolicyListing.aspx?S=36030468

 

ASB event regulations by FCMAT

https://www.fcmat.org/2015-asb-accounting-manual-fraud-prevention-guide-and-desk-reference

 

State of California Regulations

https://www.cde.ca.gov/ls/nu/sn/mbsnp112015.asp

 

 

This institution is an equal opportunity provider.